Thermocopy is East Tennessee’s largest business technology company offering multi-functional digital office equipment, information flow analyses, and software solutions. We help businesses better manage their documents and information workflow. Now in our 6th decade, the company has more than 65 employees at offices in Knoxville and Johnson City. Thermocopy subsidiaries include Centriworks, the company’s document management, IT consulting, and network security division, and Clarityworks, its marketing, communications, and design firm.
Since 1964, thousands of successful, smart businesses in East Tennessee have chosen Thermocopy for their business technology needs. Our innovative products and proven, customizable solutions have helped our customers be more productive, reduce costs and reach their environmental goals. Join other area businesses who have benefited from the many advantages of working with an established, locally-owned and operated company that is also a nationally-recognized industry leader.
Listed to the right are some of the factors that set us apart from our competitors and why many of the best and most profitable companies in the area are our clients. Click on these factors to expand each section and learn more.
DOWNLOAD our Thermocopy Advantages overview.
Our Employee Tenure
9+ years for Sales Staff
Our clients see their Thermocopy Account Representative through several contract periods. The result is experience with your account that is not possible with the “one contract” Account Representative that is common in our industry. Our Account Representatives have a vested interest in maximizing client satisfaction.
15+ years for Administrative Staff
When our clients have a question about a bill, service, lease, or any other transaction, they communicate directly with someone on our staff who is responsible for handling their account. They know our company’s processes and can answer the question and provide a solution to the problem. Another benefit of this tenure is our billing accuracy which averages over 99.5%.
9+ years for Service Staff
Thermocopy was the #1 U.S. dealer in the 2016 Ricoh Prestige Certification Program. Nationally, over 1,737 technicians participated in the 2016 Ricoh Prestige Certification Program. Only 137 technicians achieved a score of 90 or higher on the Circle of Excellence tests—and 19 of those Prestige Certified Technicians are with Thermocopy. As a team, Thermocopy had the highest average test score placing Thermocopy at #1 nationally among dealers participating in the program.
What this means for our clients is a consistency in all delivered services that is unrivaled in our industry.
Our Net Promoter Score
Net Promoter, developed by Satmetrix, Bain & Company and Fred Reichheld, is the worldwide standard for organizations to measure, understand, and improve their client experience. The Net Promoter Score, or NPS®, is a straightforward metric that helps companies and every employee understand and be accountable for how they engage with clients. Satmetrix verifies the Net Promoter Score. Our average Net Promoter Score is consistently over 96 as compared to the U.S. average for our industry of 88.54.
What this means is you are working with a company whose clients in almost every case are extremely pleased with the work Thermocopy does for them. Why would your experience be any different?
Our Care for Your Privacy and Confidential Information
We work every day with organizations that are subject to information privacy regulations such as PCI, HIPPA, and Sarbanes-Oxley, and work with them to reduce their exposure regarding said confidential information.
What this means for our clients is that we have knowledge of many plans to help safeguard the information flowing through the office equipment and IT solutions provided and can help advise them on the required safeguards.
Our Fast Response Time
Our clients receive a call from their service technician within 1 hour of submitting a service call and have a technician on site fixing their equipment in under 3.5 hours.
What this means for our clients is better uptime percentages than our competitors, translating into lower total-cost-of-ownership.
Our Supportworks Agreement & Integrated Call Center
Included in our contracts is an additional level of service for connected equipment called Supportworks. Equipment service contracts cover the repair of connected equipment to where the network cord plugs into the wall. Our Supportworks agreement provides print driver and scanner driver support, software and hardware implementation, and telephone/remote assistance and on-site technical support.
When a client submits a service call for connected equipment, they are asked a series of questions to ascertain whether it is an equipment malfunction or a problem with print drivers or software. If the malfunction seems to be software related the client is transferred to our Supportworks Call Center to discuss the problem with a trained IS technician. Through remote assistance or direct conversation, the malfunction at times can occur immediately rather than the 3.5 hours for an on-site call.
What this means for our clients is their connected equipment problem can be corrected faster.
Our Thermocopy University
Thermocopy University is a formal program that utilizes instructor-led workshops and seminars open to current Thermocopy clients at no charge.
This program provides advanced training not included during the initial key operator session. We like to term it as “key operator training on steroids.” It is conducted at our onsite training facility or your office over a two hour period (lunch provided) and utilizes your mix of equipment. You have the option to attend as many times as you like and to send as many employees as you like.
What this means for our clients is extra, better, and ongoing training on the equipment they use in their business on a daily basis.
Our Centriworks “Productivity Possibilities” Seminars
Our “Productivity Possibilities” seminars are instructor-led and are open to the general business community. The seminars focus on new technology available to the business community and serve to educate those who want to learn about technological advances that help increase productivity in their organization. The technology discussed is non-specific to Thermocopy/Centriworks products.
These seminars give our clients and prospects the ability to make more informed decisions concerning adopting new technology such as remote network management document management, data backup, disaster recovery, and other IT related services.
Our Professional Certifications
Our team has more professional certifications than any of our competitors in East Tennessee. What follows are our current certifications:
What this means for our clients is they are partnering with a company that realizes the importance of education for their team members resulting in faster fix times and more diverse/creative solutions for their clients.
Our Onsite Service Training Center & Manufacturer-Certified Trainer
Thermocopy is one of the few companies (in our industry) in the nation that employs an onsite manufacturer-certified trainer and has a state-of-the-art training center for their service technicians.
What this means for our clients is their assigned service technicians have received up-to-date training on all of the equipment they work on resulting in equipment repaired faster, a higher percentage of first visit repairs, and lower call-back percentages.
Our Vendor Recognition
Thermocopy was the #1 U.S. dealer in the 2016 Ricoh Prestige Certification Program. Nationally, over 1,737 technicians participated in the 2016 Ricoh Prestige Certification Program, representing 406 Ricoh Family Group dealers throughout the United States. Across the country, only 137 technicians achieved a score of 90 or higher on the Circle of Excellence tests—and 19 of those Prestige Certified Technicians are with Thermocopy. All of our techs individually placed in the top 6% nationally, and as a team, Thermocopy received the highest number of awards in the nation, 19 total, and the highest average test score placing Thermocopy at #1 nationally among dealers participating in the program.
What this means for our clients is they are receiving support from one of the best dealers in the nation as recognized by their manufacturer, resulting in better, faster fixes in their connected equipment environment.
Our Industry Recognition
Thermocopy was recognized as the “Best of the Best” by imageSource magazine. We won their “Dealer of the Year” Perfect Image Award. The Perfect Image Awards are the annual awards given to dealers chosen best in their field in document solutions. These awards honor companies and people that are committed to providing a quality benchmark for ongoing success and reflect excellence within well-defined categories. imageSource magazine’s independent Advisory Council and a panel of industry experts and peers adjudicated this award.
ENXMagazine recognized Thermocopy as a 2016 Elite Dealer. Elite Dealer awards have been presented since 1988 and honor the best and brightest of the office imaging dealer community. Elite Dealers are selected based upon their growth initiatives, innovative marketing programs, outstanding client service, community involvement, vibrant and nurturing workplace culture, and adaptability to ever-changing markets.
What this means for our clients is they are partnering with a company that is one of the premier companies in the nation.
Our Community Recognition
Thermocopy was a finalist for the Knoxville Chamber’s 2008 Business Excellence Award in the category of companies with 51 – 150 employees.
Thermocopy was awarded the prestigious Keep Tennessee Beautiful Excellence in Business Award for Excellence in Public Education. The Awards of Excellence in Business are awarded by Keep Tennessee Beautiful in recognition the environmental achievements and legacies of people and organizations who work to improve their community’s appearance through public education programs. Keep Knoxville Beautiful recognized Thermocopy with the Environmental Achievement Award for Outstanding Achievement by a Large Business based on both internal efforts and community involvement.
Thermocopy was one of ten local businesses certified by the Knoxville Chamber’s Green Recognition Program in its inaugural year, and we’ve been named a Platinum Level Recycle Champion by Knox County.
What this means for our clients is they are partnering with a company that is one of the premier quality companies in East Tennessee.
Our Community Relations Activities – Giving Back
Thermocopy has a rich history of community involvement, having supported nearly 100 civic organizations during our over five decades in business. These include the United Way, Fort Loudon Lake Association, University of Tennessee Lady Vols, American Red Cross, EarthFest, Knox Area Rescue Ministries, Knoxville Recycling Coalition, GiveHaitiHope.org, West Hills Tennis Rescue, Friends of ETHRA, The Historic Tennessee Theatre and the Boys and Girls Clubs of the Tennessee Valley. Thermocopy is also a proud supporter of The Knoxville-Oak Ridge Innovation Valley. Along with other partners in the community, we share a commitment to the economic growth of our region and to promoting the many unique advantages East Tennessee has to offer.
What this means for our clients is a percentage of the dollars they spend with Thermocopy make it back into the East Tennessee community in a very direct way, making life better for everyone.
Our Environmental Commitment
As part of an ongoing effort to strengthen our corporate commitment to be an environmentally responsible business partner, Thermocopy has created a program called Greenworks—an internal environmental initiative. The mission of this program is to identify and implement processes that our company can utilize to reduce, reuse, recycle, and renew resources. On the Greenworks page of our website, visitors can learn more about our Corporate Environmental Sustainability Plan and our commitment to clients and the community. We track and post the results of our internal sustainability efforts and provide information to clients on topics like recycling toner and reducing waste.
Thermocopy is proud to be the Founder of GoGreenET.com—a website and online directory created to help area businesses reach their goals to be more environmentally responsible. GoGreenET.com’s directory fulfills a need for a business-focused resource to help businesses go green in East Tennessee. It lists area companies and organizations that offer eco-friendly products, services, and information.
The Green Business Recognition Program, a partnership of Thermocopy, KUB, the Knoxville Chamber and the Greater Knoxville Business Journal, seeks to help businesses save money, create goodwill among employees and clients, and promote Knoxville as a green place to do business.
What this means for our clients is Thermocopy is interested in helping them make the world a better place in which to live and to meet their social responsibilities—all while saving them money.