Looking back, we remember that “paperless” used to mean using email instead of hard copy communication.
Obviously, we’re way past that now, and a paperless or digital office is the office of the future. Storing data and information in the cloud is safe, secure, and efficient, as it can be accessed by employees from various locations and consulted on demand.
Document management is the primary method for operating in the cloud, and many businesses have found it to be easier and more effective than hard copy functions. When considering a switch to paperless, it’s good to be aware of the large-scale positive business effects of document management.
Benefits of Digital Document Management
The highest priority for cloud storage is security. From scanning for vulnerabilities to password protections, from encryption to varied data storage centers, document management makes protecting your business the number one goal.
Cloud computing is available from anywhere, for any employee, to match productivity styles and how people like to work best. You can always access the files you need securely and remotely – you can rely on your document management service.
Compliance can sometimes be a headache, but not with cloud computing. Compliance controls can be built into the system to streamline management and privacy protections per industry regulations.
Everything is organized as you set it up initially – all the files you’ve wanted to go back and reorganize are easy to access and maintain an easy-to-use system that you design.
Historical Records Access
Instead of ignoring what’s in your old file cabinets, you can use it again! Features like keyword search and archiving organization help to find and refer to historical data to build on where you’ve come from, instead of repeating past mistakes.
Document Management is the Digital Office Future
There’s no question – document management is the contemporary answer to crossing the digital/hard copy divide. Get online and operate your business faster and more efficiently with document management solutions.
Let Thermocopy make the transition smooth and organized for your staff. Call or email Thermocopy to get started.