Printworks: A Print Management Strategy for Your Business

Thermocopy’s industry-standard Printworks program combines hardware, supplies, service and other things tailored to your workflow in a way that saves you the most money every time. Printworks includes a customized Environmental Impact Assessment with document and workflow solutions that can help reduce landfill waste, energy usage, and the amount of paper used…and save money at the same time!

Is your company concerned about reducing its impact on the environment? Does your business have inconsistent operating costs—or worse—no control of costs? Do you currently use low-cost, retail solutions that are inexpensive to buy, but have expensive operating costs? Does your business currently have working capital tied up in mulitple devices? Are you concerned about equipment quality and reliability? Is your output equipment old and unproductive? Do you require multiple vendors for support? Do you have to keep up with multiple invoices and contracts?

What’s the Solution?

Printworks is a powerful tool for your business to control, minimize and reduce the cost associated with reproduction and distribution of documents. Printworks helps to maximize the value of your information delivery systems by supporting your business with technology that enables your personnel to accomplish work with fewer interruptions, increased department workflow productivity, and increased quality of document output. In other words, our Printworks package allows you to reduce your “total cost of ownership.”

The complete Printworks package includes hardware, installation, initial and ongoing training through Thermocopy University, supplies, delivery of supplies, service and parts, delivery of monthly and quarterly usage reports, “one call” dedicated for service and supply orders, Supportworks Help Desk and gotoassist support.

Because Printworks is a total solution for all of your print output requirements, we have developed the Image Output Assessment (IOA). The IOA is a process in which our company works with yours not only to provide a snapshot of the current document and image flow through your organization, but through key interviews with priority personnel, assists in developing a cohesive plan for your growth. The IOA takes just a small amount of your employees’ time and is provided at no cost to you. The assessment is beneficial to you because it validates whether or not your current expenses meet industry standards. It also reveals areas where your company can be more cost effective and provides new ideas andsolutions from industry experts.

There are three components of the IOA — key interviews consisting of a brief interview conducted with priority end–users to determine their specific document flow, a basic sketch of the office environment including layout of individual office spaces and equipment, and a print audit. The audit is a 15 or 30 day tracking of prints sent to local and network printers, MFP’s, and fax machines. Windows XP and other software applications will be utilized for local printers and network connected devices.

You will get an IOA document that includes an introduction to management explaining the process (why the assessment was scheduled, etc.), an outline of the key interviews with priority end-users and any discovered information, an asset list of all equipment found in the equipment layout phase of the assessment, a basic layout of the office environment and equipment, and a print audit segmented in a variety of ways to include total prints by printer, total prints organization wide, and the costs associated with current document flow. You will also get suggestions and recommendations that include how to improve costs and productivity within the document flow model. It is a strategy for moving forward with improving information management. Your Printworks package also includes a customized Environmental Impact Assessment that shows just how much your company can reduce landfill waste, energy usage, and the amount of paper used when our document management recommendations are implemented. Recommendations may include utilizing a consolidation model, Ecosys toner-centric printers, and equipment with duplexing options.

Please contact us at info@thermocopy.com or call (865) 524-1124 for more details about how Printworks can help your business go green and save money at the same time!